Nevada School Counselor Association (NvSCA)
Name and Purpose
Section 1: Name
The name of the association shall be the Nevada School Counselor Association (NvSCA), a state division of the American School Counselor Association (ASCA).
Section 2: Purpose
The purpose of the association shall be:
a. to facilitate communication among all professional school counselors in the state of Nevada.
b. to foster a closer professional relationship among elementary, middle/junior high, secondary and post-secondary school personnel
responsible for counseling and guidance services.
c. to promote awareness and implementation of ASCA’s national model.
d. to actively participate in the research and development of guidance and counseling at the local, state, and national levels.
e. to serve as a state organization concerned with the needs of all professional school counselors in Nevada.
f. to advocate at the legislative level for the promotion of the professional school counselor as an integral part of the educational process of
g. to foster relationships with state and local education associations to advocate for all professional school counselors as part of the educational
h. to promote the legal and ethical standards established by ASCA.
Section 1: Types of Membership
NvSCA shall have four types of membership: professional, retired, student, and affiliate.
Section 2: Requirements of Membership
In order to qualify for one of the four types of membership, an individual shall meet the following requirements for the membership being sought:
a. Professional Membership. Professional members must hold a master’s degree or higher in counseling or a related field and meet one or more
of the following requirements: be credentialed as a school counselor by a state, district or territory of the United States; be employed as a
school counselor or supervisor of school counselors; or be employed as a counselor educator in a post-secondary institution.
b. Retired Membership. Professional members may become retired members. Retired members shall be entitled to reduced annual dues.
c. Student Membership. Student members shall be enrolled part or full time in a Master’s Counseling program. Proof of enrollment status must
d. Affiliate Membership. Individuals interested in counseling, not eligible for any other type of membership, may be Affiliate members.
Section 3: Dues
Dues shall be set by NvSCA’s Executive Board for all categories of membership.
Section 4: Rights and Privileges
Only professional and retired members of NvSCA may vote on matters that come before the association and be eligible to hold elected office in the association.
Section 5: Nondiscrimination
The Nevada School Counselor Association does not knowingly engage in or support activities that discriminate on the basis of race, color, sex, religion, national origin, affectional or sexual orientation, disability, or age.
Section 6: Severance of Membership
Association members may be dropped from membership for: nonpayment of dues; revocation of license, credential or certification; or violation of the American School Counselor Association’s Ethical Standards for School Counselors.
Section 1: Officers and Terms of Office
a. The officers of NvSCA shall be the president, president-elect, past president, two regional vice presidents, one rural representative, secretary,
treasurer, one legislative liaison, and level representative(s)(if needed).
b. All officers of NvSCA, with the exception of the president, level representative, legislative liaison, treasurer and past treasurer, will be elected
annually. Treasurer will be elected biannually.
c. The position of president-elect will alternate each year between the Western Region and the Eastern Region.
d. If any officer cannot complete his/her term, the Executive Board shall appoint a replacement for the remainder of the year with the exception
of the president.
e. The terms of president and president-elect shall run for one year. The president-elect shall automatically become president of NvSCA one
year after the commencement of his/her term as president-elect, or upon the death, resignation, or other incapacity of the president. In the
event a president-elect shall resign or be unable to complete the president’s unexpired term, the Immediate Past President shall assume the
position as president until the Executive Board appoints a qualified member to fill any such vacancy.
f. The immediate past president shall serve for one year, following the expiration of his/her term as president.
g. The treasurer shall serve a term of two years, and one year as past treasurer.
h. The level representative(s) will be appointed by the Executive Board for any level (elementary, middle/junior high, secondary and post
secondary) not represented on the Executive Board.
i. The legislative liaison will be appointed by the NvSCA Executive Board.
j. An elected officer shall not be a candidate for re-election to the same office for more than 2 consecutive terms.
k. The term of office for any elected officer shall coincide with the fiscal year of NvSCA (June 16 – June 15).
Section 2: Duties of Officers
a. The President shall preside at all meetings of the Association and the Executive Board, call special meetings, authorize the treasurer to pay
bills within the limits of the budget between meetings of the Executive Board; and with the approval of the Executive Board, appoint all
committees. The president shall serve as a delegate to the ASCA Delegate Assembly. The president shall perform the duties customary to
that of the office and any additional duties as directed by the Executive Board. Further, the President shall have the power to appoint, with
Board approval, any member to act in his/her stead as representative of the Association in any organization or coalition to which the
Association is allied.
b. In the absence of the President, the President Elect shall perform the duties of the President. The President Elect shall become familiar with
the work of this Association in preparation for the term of President. The President Elect shall be the second delegate to any national
convention or assembly at which the organization is represented; and shall act as second representative of ASCA. The President Elect shall
maintain a list of county contacts (one per county) that serve as communication links to all school counselors in their respective counties.
c. The Immediate Past President shall preside over meetings of the Association and the governing board in the absence of the President and
President Elect; and shall facilitate the Nominations and Elections process.
d. The Secretary shall record and report all official proceedings of the Association and its Executive Board. The secretary shall handle
correspondence pertaining to the Association, and perform such other duties as are incidental to this office.
e. The Treasurer shall receive and disperse all money belonging to the Association, deposit all receipts in the depository designated by the
Executive Board; keep an account of all receipts and expenditures; and present in writing a financial report at each Executive Board meeting
and at the end of the fiscal year. The Treasurer shall prepare the account for audit annually.
f. The Immediate Past Treasurer shall serve as a resource for the Treasurer in matters concerning the duties of the office of Treasurer.
g. The Regional Vice Presidents shall be responsible specifically for disseminating information, generating interest, promoting activities and
representing the interests of the geographic area they represent.
h. The Rural Representative shall provide a voice to the Executive Board that represents the needs, interests, and perspective of rural
counselors across the state and encourage participation of rural counselors.
i. The Legislative Liaison shall keep abreast of current state and national issues that affect school counseling and advise the Executive Board.
j. The Level representative positions are elementary, middle/junior high, secondary and post secondary. The Board members along with any
appointees will serve as level representatives. They will be responsible for supporting and generating interest and activities within their
respective level settings.
k. All officers shall be familiar with the responsibilities listed in these by-laws and in their respective job descriptions.
l. All members of the Executive Board must hold membership in ASCA.
Section 1: Function of Executive Board
The Executive Board shall be the agency through which the administrative function of the Association shall be implemented.
Section 2: Composition of Executive Board
All elected and appointed officers will make up the Executive Board: president elect, president, immediate past president, secretary, treasurer, past treasurer, regional vice presidents, rural representative and legislative liaison.
Section 3: Voting of the Executive Board
a. A quorum shall consist of a minimum of 4 voting members of the Executive Board.
b. Each member of the Executive Board shall be entitled to one vote, with the exception of the president, who shall vote only in the event of a
tie. Members must be present to vote.
Section 4: Meetings of the Executive Board
There shall be at least three meetings of the Executive Board during the year. The number of meetings is not restricted.
Section 1: Committees
With the approval of the Executive Board, the President shall form committees, appoint committee chairs, and appoint committee members to serve during the President's Term of Office.
Nominations and Elections
Section 1: Nominations of Officers
The Executive Board shall issue a call to all members of the Association for the nomination of officers for the following year. Announcement of nomination procedures and appropriate forms will be published in the Nevada School Counselor Association Newsletter, the NvSCA web site, by mail or electronically.
Section 2: Election of Officers
The immediate past president and one member of the Executive Board shall prepare a ballot of qualified candidates for each elected office and send a ballot every member of the Association by mail or electronically.
Section 3: Voting for Officers
Officers shall be elected annually either by paper or electronic ballot mailed to all members. The ballots shall be counted by the members of the Executive Board. Individuals elected to the office shall be notified by the Executive Board of their selection at the annual Association meeting. Regional Vice Presidents and the Rural Representative will be voted on only by their respective constituents.
Section 4: Vacancies
If any officer elected should be unable to assume office prior to the Association’s Fiscal year or to complete the term of that office, the Executive Board shall have the authority to fill any vacancy for which there are not other provisions.
Section 1: Annual Meeting
The annual meeting of the Association shall be held in conjunction with the State Conference or at a place designated by the Executive Board. A quorum shall consist of voting members of the Association who are present.
Section 1: Fiscal Year
The fiscal year shall run from June 16 to June 15.
Section 1: Finances
The Executive Board shall determine the method of financing the Association.
Membership dues, recommended by the NvSCA Executive Board shall be paid annually.
The Executive Board, by a majority vote shall approve the annual budget of the association. The President or Executive Board shall authorize the expenditure of all association funds.
Section 1: Parliamentary Authority
The business of the Association shall be conducted by consensus of the Executive Board except where otherwise specified in these by-laws.
Section 1: Indemnification
The Executive Board shall determine and implement guarantees for the indemnification of each of its officers in keeping with ASCA recommendations in so far as may be appropriate and feasible for the Association.
Amendments and Revisions
Section 1: Amendments and Revisions
Amendments or changes in these bylaws may be made through the following procedure:
a. The Executive Board or any member of the Association may propose amendments.
b. Proposed amendments shall be submitted in writing to the Executive Board.
c. The Executive Board shall review proposed amendments at least thirty (30) days prior to presentation for vote.
d. A copy of proposed amendments shall be provided to each member of the Association at least ten (10) days prior to the vote or, alternately, a
ballot may be enclosed with the proposed amendments.
e. Voting on proposed amendments shall be made at the annual meeting, or by electronic or mailed ballot. A simple majority of members who
vote shall be required for passage.
Section 2: Bylaw Review
Bylaws should be reviewed periodically to ascertain that they meet the Association's needs and correspond with ASCA Bylaws.
Dissolution of the Association
Section 1: Dissolution of Association
In the event of the dissolution of the Association all assets of the Association will be transferred to another non-profit group, which meets Nevada State and Federal regulations governing non-profit corporations, as determined by the Executive Board.
Dates of Revision(s):
March 15, 2005
June 22, 2005
August 26, 2006
April 30, 2009
October 27, 2010
January 20, 2014
John Chilman, NvSCA President
Rebecca Cameron, NvSCA President-Elect
Harmony Whittmayer, NvSCA Eastern Region VP
Andy Haycock, NvSCA Western Region VP
Matthew Schottel, NvSCA Rural Representative
Regina James, NvSCA Secretary
Kathy Archuleta, NvSCA Treasurer